Policing (Police Vetting) Amendment Bill

Policing (Police Vetting) Amendment Bill The Parliament of New Zealand enacts as follows: 1 Title This Act is the Policing (Police Vetting) Amendment Act 2024 . 2 Commencement This Act comes into force on the day 2 months after Royal assent. 3 Principal Act This Act amends the Policing Act 2008. 4 New section 5A inserted (Transitional, savings, and related provisions) After section 5, insert: 5A Transitional, savings, and related provisions The transitional, savings, and related provisions set out in Schedule 1AA have effect according to their terms. 5 New Part 3A inserted Before Part 4, insert: 3A Police vetting 54A Interpretation In this Part, unless the context otherwise requires,— agency means any individual, corporation sole, or body authorised agency means an agency, or a representative of an agency, authorised under section 54E to make vetting requests authorised individual means an individual authorised under section 54F to make a vetting request children’s worker has the same meaning as in section 23 (1) of the Children’s Act 2014 criminal record , in relation to a vetting subject, means any— a charges laid against the vetting subject that have resulted in a conviction; and b convictions entered against the vetting subject; and c sentences imposed on the vetting subject; and d orders imposed on the vetting subject as a result of a conviction law enforcement means the detection, investigation, prosecution, or punishment of offences Police vet means a report provided by the PVS to an agency under section 54J section 54I in respect of a vetting subject Police Vetting Service or PVS means a business unit within Police by that name or any other name that processes vetting requests screening service has the same meaning as in section 23(1) of the Children’s Act 2014 specified authorised agency means an authorised agency that is a specified organisation — a a specified organisation; or b a screening service; or c an authority, organisation, or other agency that obtains Police vets in respect of children’s workers that are relied on by specified organisations for the purposes of safety checking in accordance with the requirements of the Children’s Act 2014 specified offence has the same meaning as in section 23 (1) of the Children’s Act 2014 specified organisation has the same meaning as in section 24 of the Children’s Act 2014 vetting request means a request made to the PVS for a Police vet in respect of a vetting subject vetting subject means an individual in respect of whom a vetting request is made. 54B What Police vetting is Police vetting is a service provided by the PVS whereby the PVS makes available to an authorised agency, in response to a vetting request that is made for a particular purpose, a Police vet. 54C Purposes of Police vetting The purposes of Police vetting are to assist an agency to— a assess the suitability of a person to be employed or engaged (including as a volunteer) in a particular role in relation to any of the following: i the care and safety of children, young persons, or other vulnerable persons: ii the education of children and young persons: iii law enforcement: iv national security; or b assess the suitability of a vetting subject to be granted, or permitted to sponsor, a New Zealand visa or be granted New Zealand citizenship. 54D Who may make vetting requests 1 A vetting request may only be made by— a an authorised agency; or b an authorised individual. 2 A vetting request may not be made by an authorised agency in respect of a vetting subject if the authorised agency and the vetting subject are the same individual. 3 A vetting request may be made by an authorised individual only if the authorised individual is, in relation to the vetting request, the vetting subject. 54E Authorised agencies 1 An agency is an authorised agency if the agency is— a required by an enactment to obtain a Police vet in respect of an individual (who may be described by reference to the individual being a member of a class of individuals) and is registered with the PVS for this purpose; or b approved by the PVS to make vetting requests. 2 For the purposes of subsection (1)(b) , the PVS may, on the application of an agency, grant the agency approval to make vetting requests if the PVS is satisfied that, having regard to the nature, functions, and activities of the agency, it is appropriate that the agency be approved to make vetting requests. 54F Authorised individuals 1 An authorised individual is an authorised individual if the individual who is— a a member of a particular class of individuals that is specified for the purposes of this section by the Police in a notice published on an Internet site maintained by, or on behalf of, the Police; and b approved by the PVS to make a vetting request. 2 The Police must, when considering whether a class of individuals should be specified under subsection (1)(a) , have regard to— a the nature, functions, and activities of the class of individuals; and b the potential efficiency gains of individuals in the class being able to make vetting requests; and c any other matters the Police considers relevant. 2 When considering whether a class of individuals should be specified under subsection (1)(a) , the Commissioner— a may consult with any interested persons or groups that the Commissioner thinks appropriate; and b must have regard to— i the nature, functions, and activities of the class; and ii the potential efficiency gains of individuals in the class being able to make vetting requests; and iii any other matters the Commissioner considers relevant. 3 For the purposes of subsection (1)(b) , the PVS may, on the application of an individual, grant the individual approval to make a vetting request if the PVS is satisfied that it is appropriate to do so having regard to the individual’s circumstances. 54G Vetting request may not be made in respect of child A vetting request may not be made in respect of a vetting subject who at the time of the request is under the age of 14 years. 54H Vetting requests 1 A vetting request may only be made for a purpose specified in section 54C . 2 A vetting request must be made in the form and manner required by the PVS and must include— a a statement of the purpose set out in section 54C in relation to which the vetting request is made in respect of the vetting subject; and b the circumstances of the particular assessment being undertaken, or determination being made, in respect of the vetting subject; and c confirmation that the vetting subject has, or, if the vetting subject is under 16 years of age, a parent or guardian of the vetting subject has, consented to— i the vetting request being made; and ii the PVS providing a Police vet to the agency in response to that request. 3 A vetting request made by an authorised individual must specify the authorised agencies that are to be provided with the Police vet. 54I Responding to vetting request 1 As soon as is reasonably practicable after receiving a vetting request from an authorised agency, the PVS must respond to the request by— a making available to the authorised agency a Police vet in respect of the vetting subject; or b notifying the authorised agency that a Police vet is not available because making available that Police vet would be likely to prejudice the maintenance of the law. 2 As soon as is reasonably practicable after receiving a vetting request from an authorised individual, the PVS must respond to the request by— a making available to the authorised agencies nominated by the authorised individual a Police vet in respect of the vetting subject (who is the authorised individual); or b notifying the authorised agencies nominated by the authorised individual that a Police vet is not available because making that Police vet available would be likely to prejudice the maintenance of the law. 54J Information to be included in Police vet 1 A Police vet in respect of a vetting subject— a must include the vetting subject’s criminal record (if the vetting subject has a criminal record) unless the vetting subject’s criminal record is required to be concealed under the clean slate scheme in the Criminal Records (Clean Slate) Act 2004; and b may include a summary of the information listed in subsection (7) in respect of the vetting subject that can be readily retrieved and that the PVS— i is satisfied is relevant to disclose having regard to the particular purpose for which the vetting request is made in respect of the vetting subject; and ii has taken steps that are, in the circumstances, reasonable to ensure the information is accurate and not misleading. 2 However,— a subsection (1)(a) is subject to subsection (3) ; and b subsection (1)(b) is subject to subsections (3) to (6) . 3 Any information about the vetting subject’s involvement in any proceedings that is subject to a suppression order made by a court or tribunal, or to a statutory prohibition on publication or continued publication, may only be disclosed in a Police vet if the PVS is satisfied that the agency being provided with the Police vet has a genuine interest in receiving that information because the information is substantially relevant to the purpose for which the vetting request is made. 4 Any information that relates to the vetting subject when under the age of 18 years may only be disclosed in a Police vet if the PVS is satisfied that the agency being provided with the Police vet has a genuine interest in receiving that information because the information is substantially relevant to the purpose for which the vetting request is made. 5 Any information that is of the kind referred to in subsection (7)(h) may only be included in a Police vet in relation to a vetting subject who has been involved in the family violence as a victim or witness if the purpose for which the vetting request is made is to assess the suitability of the vetting subject to— a be employed or engaged (including as a volunteer) in a role working in the vetting subject’s home environment; or b be granted, or permitted to sponsor, a New Zealand visa; or c be granted New Zealand citizenship. 6 Any information that is referred to in subsection (7)(m) relating to a vetting subject’s mental health or substance abuse issues may only be included in a Police vet in relation to a vetting subject if the PVS is satisfied that— a there is a link between those issues and any criminal conduct exhibited by the vetting subject; or b the issues present a direct risk to another individual. 7 The information referred to in subsection (1)(b) that may be included in a Police vet in respect of a vetting subject is as follows: a any charges currently pending against the vetting subject; and b any charges ever filed against the vetting subject that did not result in conviction; and c any charges ever filed against the vetting subject that were discharged by the Youth Court under section 282(1) or 283(a) of the Oranga Tamariki Act 1989; and d any charges ever filed against the vetting subject that were admitted or proven in the Youth Court; and e any infringement offences ever committed by the vetting subject; and f any demerit points ever recorded against the vetting subject; and g any warrants to arrest ever issued against the vetting subject; and h any family violence (within the meaning of section 9 of the Family Violence Act 2018) in which the vetting subject has been involved; and i any convictions entered against the vetting subject in an overseas jurisdiction if records relating to those convictions are held by the Police; and j any offences alleged or admitted to have been committed by the vetting subject when under the age of 18 years not included in any charges filed against the vetting subject; and ja any investigations currently being conducted in respect of the vetting subject; and k any investigations conducted by the Police in which the vetting subject was suspected of committing an offence but which did not result in any charges filed against the vetting subject; and l any other interactions of any kind that the vetting subject has, at any time, had with the Police; and m any other information held by the Police about the vetting subject for any reason. 54K PVS to provide specified authorised agency updated Police vets in respect of children’s worker 1 This section applies if the PVS— a has provided to a specified authorised agency a Police vet in respect of an individual who is a children’s worker; and b subsequently becomes aware that the individual has been— i charged with a specified offence; or ii convicted of a specified offence; and c is satisfied that the individual is still a children’s worker employed or engaged by the specified authorised agency . 2 If this section applies, the PVS must update the Police vet that it earlier provided to the specified authorised agency. 54L PVS may provide authorised agency updated Police vets if requested by authorised agency 1 If requested by an authorised agency, the PVS may make arrangements with the authorised agency to provide to the authorised agency updates of a Police vet in certain circumstances. 2 No arrangement may be made between the PVS and an authorised agency under subsection (1) unless— a the PVS is satisfied that, having regard to the particular purpose for which the vetting request was originally made by the authorised agency, it is necessary that the authorised agency receive updated Police vets in respect of the vetting subject; and b the vetting subject consents to the arrangement. 3 Section 54J applies with any necessary modifications to any updated Police vet that the PVS proposes to provide to an authorised agency under an arrangement referred to in subsection (1) . 54M PVS may provide authorised agencies updated Police vets if requested by authorised individual 1 If requested by an authorised individual in respect of whom a Police vet is to be, or has been, provided to 1 or more authorised agencies, the PVS may make arrangements to provide to the authorised agencies, or to any other authorised agencies nominated by the authorised individual, updates of the Police vet. 2 No arrangement may be made under subsection (1) unless the PVS is satisfied that, having regard to the particular purpose for which the vetting request was originally made by the authorised individual, it is necessary that the authorised agencies receive updated Police vets in respect of the vetting subject. 3 Section 54J applies with any necessary modifications to any updated Police vet that the PVS proposes to provide to an authorised agency under an arrangement referred to in subsection (1) . 54N Indemnity for Commissioner and Police employees 1 If a Police vet is provided in good faith to an authorised agency in response to a vetting request, no proceedings, civil or criminal, may be taken against the Commissioner or any Police employee in respect of— a providing the Police vet; or b any consequences that follow from providing the Police vet. 2 Providing a Police vet to an authorised agency in response to a vetting request is not to be taken, for the purposes of the law relating to defamation or breach of confidence, to constitute an authorisation or approval of the publication of the information contained in the Police vet by the agency. 3 The Commissioner and Police employees are immune from liability in civil or criminal proceedings for good-faith actions or omissions when performing or exercising, or intending to perform or exercise, their functions, duties, and powers under this Part. 6 Section 79E amended (Methods of cost recovery) After section 79E(2)(c), insert: d differentiates between the classes of persons requesting the performance of the same policing service, or to whom the same policing service is delivered: e differs if an urgent service is required depending on the time frame for the performance of the service . 7 New Schedule 1AA inserted Insert the Schedule 1AA set out in Schedule 1 of this Act as the first schedule to appear after the last section of the principal Act. 8 Consequential amendments to other enactments Amend the enactments specified in Schedule 2 as set out in that schedule. 1 New Schedule 1AA inserted 1AA s 5A Transitional, savings, and related provisions 1 Provision relating to Policing (Police Vetting) Amendment Act 2024 1 Agencies approved before commencement date to access Police Vetting Service Internet site are authorised agencies 1 An agency that immediately before the commencement date was registered with the Police as an agency approved to access the Police Vetting Service Internet site is to be treated on and after the commencement date as an agency referred to in section 54E(1)(b) that is authorised by the Police to access the Police Vetting Service Internet site. 2 In this clause, commencement date means the date on which this Part comes into force. 1AA Transitional, savings, and related provisions 2 Consequential amendments to other enactments In section 10(1), definition of unsupervised access , replace paragraph (b) with: b an employee of the school or service in respect of whom a satisfactory Police vet has been obtained within the last 3 years: In section 18(2)(a), replace had with received . In section 25, after vets , insert in respect . In section 104, after vets , insert in respect . In section 540A(3)(a), after vet , insert in respect . In Schedule 3, clause 4(1), after vet , insert in respect . In Schedule 3, clause 10(2)(b), (6)(a)(ii) and (b)(ii), replace had with received . In Schedule 3, clause 18(2), after vet , insert in respect . In Schedule 4, clauses 1(1) and 2(1), after vet , insert in respect . In Schedule 4, clauses 4 and 7, after for a Police vet , insert in respect . In Schedule 4, clause 8(1), after further Police vet , insert in respect . In Schedule 4, clause 8(2), replace conducted on with undertaken in respect of . In Schedule 4, clauses 9(1) and 10(1), after vet , insert in respect . In Schedule 4, clause 12(1), replace further Police vet of every person on with further Police vet for every person in respect of . In Schedule 4, clause 12(2), replace conducted on with undertaken in respect of . In Schedule 4, clause 12(3), replace on whom with in respect of whom . In Schedule 4, clause 13, after for a Police vet , insert in respect . In Schedule 19, clause 13(2), after Police vet , insert in respect . In section 50(2), replace of the applicant under this section has been done with in respect of the applicant under this section has been obtained . Replace regulation 6(1) with: 1 A specified organisation must arrange to obtain from the Police Vetting Service a Police vet in respect of a person who is undergoing a safety check under this Part. In regulation 6(2), replace Police vet of with Police vet in respect of in each place. Replace regulation 11(1) with: 1 A specified organisation must arrange to obtain from the Police Vetting Service a Police vet in respect of a person who is undergoing a safety check under this Part. Replace regulation 8(a) with: a whether, for the purposes of the application, a satisfactory Police vet has been obtained in respect of the individual: In regulation 61(2A), replace request a Police vet of himself or herself with obtain a Police vet in respect of themselves . In regulation 50(1), after vet , insert in respect . In regulation 48(1)(b), replace carried out with obtained . In regulation 48(2)(b) and (c)(iii), after vet , insert being obtained . In regulation 50(4), replace undertaken with obtained . Replace regulation 53(1), with: 1 The chief executive must ensure that a Police vet is obtained from the Police Vetting Service in respect of a person who is undergoing a suitability check under regulation 47. In regulation 3, revoke the definition of approved agency . In regulation 3, insert in its appropriate alphabetical order: authorised agency has the same meaning as in section 54A of the Policing Act 2008 In regulation 3, replace the definition of vetting request with: vetting request has the same meaning as in section 54A of the Policing Act 2008 In Schedule 3, clauses 2(1), (2), and (3), 3(1) and (3), 4(1) and (3), 5(1), (3), and (4), and 6(1) and (2), replace approved agency with authorised agency . In Schedule 3, clause 2(3), replace approved agencies with authorised agencies in each place. In regulation 3A(f), after vet , insert to be obtained in respect . In regulation 65(1), replace obtain a Police vet with obtain a Police vet in respect . In regulation 65(1)(b), replace had with received .